CITYSUITES OCCUPANCY AGREEMENT
Date of posting: October 2016
- GENERAL
- The Company may delegate the performance of its obligations to City Suites Management Limited as its appointed agent or any other person or company but remains liable to the Occupier.
- Where two or more persons are together the Occupier they are each responsible in full for all obligations, such liability being joint and several.
- PAYMENT TERMS FOR OCCUPATION/FLEXIBLE RATE
- The Occupier agrees:-
- to pay the Company for the duration of the Occupancy Period at the agreed rate
- to pay for additional services at the specified rate on the next Payment Date or if earlier the last day of this agreement
- all payments are to be made in full without counterclaim or set off
- all payments will be made by credit or debit card or any other method in accordance with the Company's stated booking and payment procedures
- all payments will be made in pounds sterling (GBP)
- the Company does not accept cash as a method of payment.
- to provide via a credit card on booking a pre-authorisation which will be used to settle any outstanding charges.
- please note, for security purposes, we will ask you to present the card used at the time of the booking, and a form of ID on check-in
- If the Occupier is more than 7 days late in paying the Company any Payment due in accordance with this Agreement, then the Company reserves the right to:-
- demand payment for the whole of the Occupancy period remaining under this Agreement in full rather than by instalments, and
- charge the Occupier a reasonable administration charge (currently £30) each time the Occupier is contacted by the Company in respect of any payment which has been outstanding for more than 7 days. Please note such administration charge may be subject to increase in the event if the Company engages a collection agent to pursue debt from the Occupier on its behalf, and
- collect payment from the Occupier’s credit card in accordance with the pre-authorisation obtained from the Occupier at the time of booking, or
- terminate this Agreement with immediate effect in the event the Occupier is unable to remedy a breach of the payment terms following all reasonable efforts of the Company to obtain payment.
- Occupiers can be required to confirm their identity at check in through production of a passport, photographic driving licence, identity card or similar documentation. Occupiers who are not UK citizens can be required to provide evidence of their right to visit, live in or work in the UK. No booking will constitute a binding agreement with the Company until this information has been provided. This information may be retained for up to 12 months and may be disclosed to any authority having a legal right to require.
- Check-in is available from 15.00 on the first day of the Occupancy Period and check out must be no later than 11.00.
- Early check in service is available from 9 am for a fee of £50. This service is subject to availability. No guarantee can be made prior to arrival for early check in. An additional charge of £50 per room applies.
- Late check-out service is available, extending the standard check out time from 11 am until 6 pm. This service is subject to availability. No guarantee can be made prior to arrival for early check in. An additional charge of £50 per room applies.
- For any Occupancy Period of 6 months or more, the Occupier will pay the Company at the time of booking, the non-refundable stated fee for the procurement of a credit reference in respect of the Occupier. The following Cancellation policy/charges shall apply: Minimum of 24 hours (1 days) notice required to guarantee free cancellation for reservations from 2 to 28 nights. For bookings over 29 days, a 14-day notice is required to guarantee free cancellation.
- The termination or surrender of this Agreement does not cancel any outstanding obligation which the Occupier owes the Company. The Occupier acknowledges that (s)he has received and agrees to be bound by the General Rules of Occupation for the Building and the Apartment, a copy of which is included with this Occupation Agreement.
- Normal residential use of electricity, water and sewerage utility services is included within the Payment. The Company reserves the right to recharge the Occupier for non-residential or wholly unreasonable or excessive use of the utility services.
- A valid card is required to secure reservations. This is not charged at the time of booking. The card will be charged upon arrival or on arrival day automatically (including no-shows and late cancellations).
- TERMINATION
The Company may terminate this Occupancy Agreement immediately if in the reasonable opinion of the Company the Occupier is in material breach of this agreement or the General Rules of Occupation, or if the Occupier; severely disrupts the occupation of any other person, causes damage deliberately or recklessly to the Apartment or the Building, interferes with the operation of the Company's business or causes offence to any other occupier or member of staff, and no repayment or compensation for loss of accommodation or expenses shall be required.
- COMPANY'S OBLIGATIONS
- The Company will allow the Occupier use of the Apartment and the right (shared with others) to use the Building Common Parts during the Occupancy Period for as long as the Occupier complies with the Occupier's obligations under this Occupancy Agreement.
- Use of any Apartment is not exclusive and the Company reserves the right on reasonable notice to relocate the Occupier to an equivalent or superior Apartment at no extra cost
- If through circumstances beyond the control of the Company an Apartment becomes unusable then the Company may relocate the Occupier to any Apartment within the Building provided that:-
- there will be no extra charge for an Apartment of equivalent or higher specification and a pro rata reduction in charges for an Apartment of a lesser specification;
- the Occupier will be entitled to terminate this agreement if the alternative accommodation is of a lesser standard and (unless and to the extent that the Occupier has prejudiced the Company's insurance and loss of income protection) be refunded a pro rata proportion of any sums paid in advance
- The Company will use reasonable endeavours to provide the Occupier with a standard of specification and amenity in the Building Common Parts commensurate with overall building design and impressions provided at the time of booking, however the Company reserves the right to make changes to the layout, décor, equipment and services featured in the Building Common Parts at its discretion and shall not be held in breach of this Occupancy Agreement as a result of any such changes.
- The Company also reserves the right to move the Occupier to alternative accommodation (which may be in a hotel) for the purpose of carrying out key works including periodic refurbishment or for the better management of the Building subject to the terms of this clause
- Where the Occupier is relocated during the Occupancy Period or accommodated in the Apartment or in any other Apartment within the Building after the end of the Occupancy Period in accordance with this agreement the particulars of the Apartment, Payment and Payment Dates on page 1 shall be varied accordingly and the terms of this Agreement shall otherwise apply as originally entered into forming one continuous agreement
- OCCUPIER'S OBLIGATIONS
The Occupier agrees:-
- to pay the sums due on the Payment Days
- to allow the Company access to the Apartment at reasonable times on reasonable notice or at any time in an emergency for the purposes of:
- viewing, inspection, repair, or concerns about the Occupier's welfare
- for repair, maintenance and remediation of any breach by the Occupier
- to keep the Apartment clean and tidy
- in accordance with the no-smoking legislation, CitySuites is a smoke free premises and smoking is not permitted. Smoking in an apartment will incur an additional cleaning charge of £140.00 to render the apartment smoke free.
- only to use the Apartment as private living accommodation by a single household
- not to allow anyone other than temporary guests to stay at the Apartment if they are not part of the Occupier's household
- not to allow more than 2 persons per bed to stay overnight in the Apartment
- not to cause or permit anything which may be a nuisance or annoyance to the Company or to other occupiers of the Building
- when this agreement comes to an end to return the Apartment and the Company's furnishings and appliances and effects in a good and clean and tidy condition (fair wear and tear expected)
- not to make any changes to the structure or décor of the Apartment and not to make any permanent fixings to any part of the Apartment
- to report the loss of any keys/fobs to the Apartment or the Building immediately to the Company of the Building and on termination of this Occupancy Agreement to immediately return all such key to the Company
- to comply with all reasonable regulations the Company may impose for the purposes of managing the Building as made and amended from time to time
- That should the Occupier wish to leave the Apartment for any reason prior to the end of the Occupancy Agreement, the Occupier shall still remain liable for all sums for the Apartment for the whole Occupancy Period, subject to Clause 2.4
- GENERAL PROVISIONS
- Should any term in this Agreement be held invalid, illegal or unenforceable then the remainder of this Agreement and the application of such term shall not be affected thereby and each term of this Agreement shall be valid and enforceable to the extent permitted by law.
- Notices to the Company should be addressed to the Company at CitySuites Manchester, 16 Chapel Street, Manchester, M3 7NH or such other address as is notified to the Occupier in writing
- AT THE END OF THE OCCUPANCY AGREEMENT
- At the end of this Agreement, the Occupier agrees to vacate the room and remove all of their belongings from the Company's premises and leave the Apartment and items in the same clean state and condition as they were at the beginning of this Agreement. The Company may sell any property left behind as the agent of the Occupier, the Occupier will indemnify the Company against any liability to a third party and if after 1 month from the net sale proceeds have not been claimed by the Occupier the Company shall be entitled to keep them.
- The Occupier will return to the Company all keys/fobs and for any such item not returned at the end of this Agreement the Occupier will pay to the Company the current administration replacement charges
- Logging personal information into the Smart TV's available at CitySuites is at the occupier's own risk. When leaving the property it is the occupier's responsibility to sign out of any area where personal information may be stored. This includes times when you access account or order information to review or change something.
- GOVERNING LAW
This agreement and any dispute or claim arising out of or in connection with it or its subject matter to the formation (including non-contractual disputes or claims) shall be governed by and construed in accordance with the law of England and Wales.